Chudleigh Town Council
Chudleigh Town Hall, Market Way, Chudleigh, Devon TQ13 0HL
Email: clerk@chudleigh-tc.gov.uk / Telephone: 01626 853 140
Opening Hours: Monday - Friday 9:00 - 15:00

Town Council Plan

Chudleigh Town Council Plan 2017-18

“Chudleigh, a town with something for everyone”

Foreword

The CTC plan for 2018/19 will take its direction from the Neighbourhood Development Plan, which in turn is a reflection of the needs and aspirations of Chudleigh residents expressed at community open days in 2017. These inputs are an example of the work CTC councillors have undertaken, individually and collectively, to deliver elements of the 2017 Council Plan.

An NDP is not a tool to stop development. It is a set of positive guidelines, based on community consultation, and its policies will be given equal weight to those developed at district, county and national levels. It will thus ensure that the community has a stronger voice in influencing the development of its area and the contribution it makes to local facilities and the character of the local landscape.

It is anticipated that the Chudleigh NDP will have the same lifespan as the Teignbridge Local Plan which currently looks forward to 2033. However that plan is under review and will be rolled forward to 2040. It may therefore be necessary to refresh the NDP once the review process has been completed. These reviews and the annual Town Council Plan meeting in January keep ideas fresh and live and encourage the CTC to proceed in the direction encouraged by the residents of Chudleigh.

Mike Underwood. Chair of Council (www.chudleigh-tc.gov.uk)

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Executive Summary

This plan covers the period from 1st April 2018 to 31st March 2019. It is the result of feedback from our residents, local organisations and businesses, as well as our own reflections during our annual review. There are six key aims which cover organisational and community improvements. Some of our objectives are longer term and continue from 2017-18; others are new aspects of the plan. We want to support the work of the Neighbourhood Development Plan and work with our partners to develop Chudleigh as a great place, to live, work and visit.

Introduction

Chudleigh Town Council established an annual planning and review process in 2016. This enables us to take forward the main aims for Chudleigh which we have developed with residents, businesses and partners. Its scope is wider than the Neighbourhood Development Plan (due to be published in 2018) but the two plans are integrated. We are building on our strong base of Master Plan which was published in 2011, many aspects of which were incorporated into the Teignbridge Local Plan 2013-2033, adopted in 2014. We have established good methods of consultation and communication but continually seek to improve these. The plan aims to make best use of the wide range of skills, knowledge and experience of the council members and its staff team. It also identifies critical success factors to monitor our progress.

Chudleigh is rich in history, natural assets and community spirit. We want Chudleigh to retain its distinctive character, resulting from its unique location and thousand year history, while providing for the needs of current and future generations in an environmentally sustainable manner, giving them access to a wide variety of well-designed housing, excellent health and education facilities and improved community and leisure facilities. Chudleigh shall become a safer and more attractive place in which to live, work and shop.

We aim to build the capacity, and sustainability of the council and of the community we serve. We will do this with our key voluntary, private and independent sector partners who make Chudleigh such a great place to live. One of the major challenges is how to maintain the special nature of Chudleigh against a potential increase in population of 25% over the next 10 years.

The key aims cover the following areas:

  • Communication with residents and increasing civic participation
  • Expanding services and outreach for vulnerable
  • Housing
  • Employment and the local economy
  • The natural environment and landscape setting
  • Community facilities and infrastructure
  • Building capacity and diversity of the council and the Town Hall team, ensuring legal duties and governance arrangements are effectively managed.

The plan includes short, medium and long term objectives some of which will carry over to future years’ plans.

Key principles

Chudleigh Town Council will uphold the ten general principles of public life as outlined in the Code of Conduct for council members. These are:

Selflessness, honesty and integrity, objectivity, accountability, openness, personal judgement, respect for others, duty to uphold the law, stewardship and leadership. We will also build on the principle of sustainability.

Aims

1.To develop new ways of communicating with residents and encouraging civic participation by those we are not reaching.

2.To establish the information to demonstrate need and work towards an appropriate mix of housing and supporting infrastructure

3.Develop working and business opportunities within Chudleigh.

4.To expand indoor and outdoor community facilities in Chudleigh.

  • 5.Aim 6. Reduce our carbon footprint, and protect, improve and celebrate the local wildlife and its habitats. To promote health and wellbeing of residents. (Lead committee: Environment)
  • 6.Develop and invest in the Town Hall, the staff and council to improve effectiveness and meet the forthcoming challenges.

Objectives for 2017-18 (action plans will be developed for each objective by the lead councillors)

(Abbreviations. BG=Business Guild, CCIC=Chudleigh Community Interest Company, TEC=Town Enhancement Committee, TDC=Teignbridge District Council. Lead councillors identified by initials.)

Aim 1. To develop new ways of communicating with residents, expanding outreach and encouraging civic participation by those we are not reaching (MU/all councillors)

Objective 1.1 To expand the methods of communication including regular newsletter andworking with other organisations to increase information and consultation. (MU/AS)
Objective 1.2 To widen the dissemination of information about community organisations in Chudleigh and about organisations that hire facilities in the Town Hall. (MU/AS)
Objective 1.3 Review the Town Meeting with a view to publicising community organisations. Encourage co-options. (Chair/Town Hall team)
Objective 1.4 To support initiatives for reaching lonely and/or isolated residents, working with the GP surgeries and new government initiative. (MA/TF)
Objective 1.5 To identify CTC’s contribution to the overall plan to support domestic abuse survivors and ensure that we are playing our part (MA)
Aim 2. To establish the information to demonstrate need and work towards an appropriate mix of housing and supporting infrastructure. To work in accordance with and to assist in delivering the NDP objectives viz…..

“Housing Objective: to ensure that new housing, over and above that which has been allowed for in the Local Plan, is tailored to meet the needs of those local people:

  • -who are unable to afford open market housing or
  • -who wish to provide their own housing or
  • -who are unable to find housing that is designed to meet their specific needs (e.g. the elderly and the less able).

No new housing shall be provided without the application of the most stringent environmental safeguards and design standards that reflect the traditional, historical character of Chudleigh. All new housing shall include adequate provision for the parking of cars and other vehicles and shall provide traffic free access (on foot or by bicycle) to the town centre.”

Objective 2.1 To establish the information that demonstrates the need for particular types of housing in Chudleigh (both social and market price housing)(MM,PJ.MU)
Objective 2.2 To continue to press developers for a wide mix of housing and gain CTC access to CIL for supporting infrastructure (MM,PJ.MU)
Objective 2.3 To facilitate better information on new housing (needs, rights and responsibilities) Housing Needs Survey Spring 2018 (MU, PJ,MM)
Objective 2.4 To continue to press for appropriate balance of housing and access to CIL for supporting infrastructure (MM,PJ.MU)
Objective 2.5 To clarify roles of key officers and councillors in TDC to strengthen communication and advice. (RK and LE)
Objective 2.6 To monitor new developments closely and alert officers to potential variation from agreements. To establish strategy towards developments and modifications within conservation area. (MM/Planning)

Aim 3. Develop working and business opportunities within Chudleigh. To work in accordance with and to assist in delivering the NDP objectives viz…..

“Employment and the Local Economy Objective: to safeguard the most valued existing employment land and premises, and encourage the provision of additional employment land and premises, so that a vibrant and more locally focussed economy can be developed, with less emphasis on commuting”.

Objective 3.1 To promote Chudleigh’s potential for visitors, including Town Centre improvement. Put signage for conservation area. TEC to publish proposals and budgets by end of 2018.(MU)
Objective 3.2 To achieve Fair-trade status (lead LE/RK) To work with the FT Steering Group to achieve FT status in 2018.

Aim 4. Expand indoor and outdoor community facilities in Chudleigh. To work in accordance with and to assist in delivering the NDP objectives viz…..

“Indoor Community Facilities Objective: to meet the current and anticipated needs of the growing population, new indoor spaces shall be provided and existing facilities improved to ensure that there is adequate provision to accommodate education, sport, the performing arts and other community activities”.

“Outdoor Community Facilities Objective: to meet the current and anticipated demand for outdoor activity, existing sports facilities shall be protected and enhanced and new facilities, including links to the area’s growing cycle way network, shall be provided”.

Objective 4.1 To develop a new wheeled sport area for younger children. MA
Objective 4.2 To improve the appearance of outdoor spaces. TEC/TF
Objective 4.3 To commission an independent survey to establish the need for further facilities, both indoor, sport and leisure TEC/ UK Sports Council/TDC

Aim 5. Reduce our carbon footprint, protect and to protect, improve and celebratelocal wildlife and its habitats. To provide a model for sustainable resource usage. To promote health and wellbeing of residents. (Lead committee: Environment)

Objective 5.1 To contribute to the health and well-being of Chudleigh residents Increase face to face communication of outdoor activities in Chudleigh. Explore the feasibility of developing a befriending organisation. submit an application for a wheeled sport area for young children.

(TF and MA/Environment)

Objective 5.2 To increase sustainable energy generation in Chudleigh To have identified a partnership project to increase PV electricity generation potential in Chudleigh by end 2018 (TF/MA)
Objective 5.3 To preserve and enhance the natural environment of Chudleigh town and parish. To extend the implementation of monitoring bats within Chudleigh. To explore potential local projects with DWT (Devon Wildlife Trust), GHBP (Greater Horseshoe Bat project) and other organisations in Buckfastleigh. To audit the natural environment assets in the parish, building on the records at DBRC (Devon Biodiversity Record Centre), in particular the prominent valued trees.(cross refer THF)

Continue to work with partners on litter reduction and waste recycling, particularly of plastics.

(Environment/AP/PJ)

Objective 5.4 To improve information to residents and visitors about Chudleigh Town and parish To ensure orientation maps installed To improve signage in particular using fingerposts To produce simple maps of the town and footpaths in surrounding countryside.

(SC)(TF and CL)

Aim 6. Develop and invest in the Town Hall, the staff and council to improve effectiveness and meet the forthcoming challenges. (Lead Committee: Town Hall and Finance)

Objective 6.1 To invest in Town Hall staff and build capacity. Continue to improve and streamline processes, including preparation of a staff manual. Continuing staff development and training programme Use technology to plan meetings

Develop councillors’/staff section of website.

Develop customer service guidelines

(CL/THF)

Objective 6.2 To increase diversity within the council and plan for 2019 changes. Offer help with care expenses for council meetings to encourage applications. To undertake succession planning (CL/THF)
Objective 6.3 To deal with disputes and breaches of conduct where appropriate as they occur. Establish sub-group of committee chairs and Council chair to deal with these matters in the first instance. (CL/THF)
Objective 6.4 To build up reserves and assets. Revise 5 year rolling programme plan for continuing asset acquisition. Commence operation of natural burial site (CL/THF)
Objective 6.5 To offer natural burial facilities Commence operation of natural burial site. (MU)
Objective 6.6 To take advantage of income streams. Develop list of costed projects, linked to our priorities in order to make bids as funds become available. (MU)

Review and feedback

This Plan will be subject to annual review each January, with “one liner updates” which will include consultation and feedback with key stakeholder groups and residents.

A set of longer term aims and objectives will be identified throughout the year.

Appendix A: CTC Responsibilities

Allotments, cemeteries, playing fields, community centres, litter, war memorials, seats and shelters, rights of way – these are some the issues that concern parish government. Central Government is encouraging local councils to deliver more services and play a greater part in their communities viz……………Planning, highways, transport and traffic, community safety, housing, street lighting,

Statutory Duties

The law gives local councils choice in activities to undertake; but surprisingly there are very few duties, or activities that they must carry out in delivering services to local people. Exceptions are that a council must:

  • •comply with obligations under the Freedom of Information Act 2000, the Data Protection Act 1998 and the Equality Act 2010
  • •comply with employment law
  • •consider the impact of their decisions on reducing crime and disorder in their area
  • •have regard to the protection of biodiversity in carrying out their functions
  • •consider the provision of allotments if there is a demand for them from local residents and it is reasonable to do so
  • •decide whether to adopt a churchyard when it is closed, if asked to do so by the Parochial Church Council

Chudleigh Town Council Plan 2016-17

“Chudleigh, a town with something for everyone”

Foreword

Chudleigh Town Council worked closely with residents, businesses and partners to produce the Chudleigh Master Plan in 2011. This plan reviews and updates the Master Plan in the light of developments since then. It builds on feedback and the needs and aspirations of those who live and work in Chudleigh.

Our aim is to improve the services, facilities and amenities of Chudleigh in partnership with residents: providing a good model of governance; and, social, financial and environmental responsibility. We will review this plan annually together with those affected by CTC’s activities, and welcome feedback on any aspect.

Richard Keeling, Mayor

Contents

Executive summary

Introduction

Underpinning principles

Key aims and objectives

Review and feedback.

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Introduction

The Chudleigh Master Plan outlined some of the challenges and opportunities for Chudleigh. In particular it recognised that, “Chudleigh is rich in history, natural assets and community spirit. It nestles at the foot of the spectacular Haldon Hills, is at one of the gateways to the picturesque Teign Valley and is only a stone’s throw from the Dartmoor National Park. It has easy access to the regional and national road network and is well placed to serve visitors from the surrounding areas and from further afield. Although it has many of the ingredients for success, it has a big challenge to find its unique selling point and to attract the investment needed to enable its economy and community to flourish and become a more sustainable place to live and work. To help achieve this Chudleigh will be a place where current and future generations have access to the homes, jobs and community facilities that they need in order to thrive.”

It addressed issues under the following headings:

  • Housing
  • Education
  • The local economy
  • Getting around
  • Community facilities
  • The character of the town
  • The local environment and landscape setting

Many aspects of the Master Plan were incorporated into the Teignbridge Local Plan 2013-2033, adopted in 2014.

One of the major challenges that emerge from this is how to maintain the special nature of Chudleigh against a potential increase in population of 25% over the next 10 years.

The Strategic Plan outlined below aims to build on:

  • Our strong base of Master Plan and our openness to improve and listen, to plans for the future through improved consultation and communication.
  • The wide range of skills, knowledge and experience of the council members.

IT will also identify critical success factors to monitor our progress in realising our strategic objectives

Key principles

Chudleigh Town Council will uphold the ten general principles of public life as outlined in the Code of Conduct for council members. These are:

Selflessness, honesty and integrity, objectivity, accountability, openness, personal judgement, respect for others, duty to uphold the law, stewardship and leadership. We will also build on the principle of sustainability.

Aims

  • 1.Develop new ways of communicating with residents and encouraging civic participation by those we are not currently reaching.
  • 2.Develop working and business opportunities within Chudleigh.
  • 3.Strengthen our links with Teignbridge District Council and Devon County Council, through our councillors and relevant officers, to increase the support, advice and positive outcomes for Chudleigh.
  • 4.Strengthen our links with funders and commissioners of services to establish new opportunities for funding and income generation
  • 5.Build up our reserves and assets in order to increase sustainability.
  • 6.Reduce our carbon footprint, protect and enhance the natural environment and provide a model within Chudleigh for sustainable resource practices.
  • 7.Develop and invest in the Town Hall team in order to develop competences and approaches to meet the forthcoming challenges.
  • 8.Develop more systematic and streamlined processes for council business, leading to swifter decision making and actions.

Objectives (action plans will be developed for each objective by the lead councillors)

(Abbreviations. BG=Business Guild, CCIC=Chudleigh Community Interest Company, TEC=Town Enhancement Committee, TDC=Teignbridge District Council. Lead councillors identified by initials.)

Aim 1. To develop new ways of communicating with residents and encouraging civic participation by those we are not reaching

Objective 1.1 To develop at least two new methods of communication and consultation which target residents we are not currently reaching, and evaluate their scope and impact by 1.4.17 (link to 8.4) (CW/MM)
Update October 2016 Facebook has been developed. NDP consultation can also provide different ways of community involvement.
Objective 1.2 Develop at least 2 new methods of communication and consultation with our key community groups by 1.12.16 (RK/SC/MM)
Update October 2016 Involvement of community groups through NDP working groups is one new method. Work in progress on second.
Objective 1.3 To develop at least one new social facility for a specific resident group by 1.4.17 (SC/MA)
Update October 2016 No action yet. Possible group for focus is single parents.
Objective 1.4 To continue to develop a range of vibrant youth services by 1.4.17 (MA/?)
Update October 2016 Application to Viridor unsuccessful. Further discussions with School and YC to take place.
Aim 2. -Develop working and business opportunities within Chudleigh.
Objective 2.1 To explore the potential for shared (hub) office facilities and remote working to encourage organisations to use Chudleigh as a base. (?)
Update October 2016 Needs a lead councillor
Objective 2.2 To review business opportunities in Chudleigh, with the CBG (RK/?)
Update October 2016 Needs a second lead councillor and action plan.
Objective 2.3 To promote Chudleigh’s potential for visitors, including Town Centre improvement. (MU)
Update October 2016 Suggestion to BG to apply for a grant to improve shop fronts was not taken up. Town trail leaflet, orientation boards and signage now under work in progress, through TEC. Work has taken place with BG to develop ideas for leafleting “holiday venues” with MUGA, Skatepark, town trail, eateries and other attractions to improve visitor footfall. Flower planting-already happening Bat Centre-still to be debated.
Objective 2.4 Explore the potential for apprenticeships and work experience in Chudleigh (RK/?)
Update October 2016 Needs a second councillor (DHL?)and action plan

Aim 3. To improve links with key officers in planning and other departments to achieve speedier advice and support on specific issues.

Objective 3.1 To agree and provide information from CTC that is useful to our TDC and DCC councillors in representing Chudleigh’s interests by 1.9.16. (DHL/PJK)
Update October 2016 Update/feedback needed from DHL
Objective 3.2 To identify 2 key officers in TDC and in DCC with whom to strengthen communication and advice by 1.7.16. (DHL/JC)
Update October 2016 Update needed. We need to improve communications with the officer for s106.
Aim 4. Strengthen our links with funders and commissioners of services to establish new opportunities for funding and income generation
Objective 4.1 To identify two new sources of grant funding and establish the knowledge and relationships to enable applications to be made by 1.4.17 (?)
Update October 2016 Needs a lead officer or could TEC take this on? Database created (8 pages so far) Oliver Stone and MM are going to be doing some work on potential funding sources for TEC which links to this objective.
Objective 4.2 To identify one key commissioner of public services and establish the knowledge and relationships to enable provider applications by 1.4.17 (TF?)
Update October 2016 Needs an agreed lead officer.
Aim 5. Build up our reserves, and assets, in order to increase sustainability and potential
Objective 5.1 Agree register of current assets and add environmental assets by 1.9.16 (link to 6.2) (MU/CL)
Update October 2016 Done
Objective 5.2 Set a target for increasing CTC reserves and a plan to meet it, by 1.10.16 (CL)
Update October 2016 Ongoing. Meeting planned before January 2017 awayday.
Objective 5.3 Analyse use of assets and set targets to improve usage by 1.12.16 (CL/MU)
Update October 2016 Work in progress. Example is to increase income from cemetery by introducing “natural burial sites”. Target £10k income in 2017/18. The register of assets will be examined for common purpose and joint venture acquisition.
Objective 5.4 Develop a 5 year rolling programme for asset acquisition to take account of new population demands by 1.4.17 (CL/MU)
Update October 2016 Meeting with TDC planning officers has taken place to ascertain specific conditions placed on new developments for sports enhancement in the town.
Objective 5.5 Work with community organisations to agree the need for any new buildings or renovation/enhancement by 1.4.17 (MM/MA/MU/CL)
Update October 2016 Work in progress. NDP process in place. One policy will be the expansion of community facilities in Chudleigh, particularly sport, concert and drama. CCIC is applying for funds for feasibility work on new buildings.
Aim 6. Reduce our carbon footprint, protect and enhance the natural environment and provide a model within Chudleigh for sustainable resource practices.
Objective 6.1 Develop an action plan for CTC use of resources to increase recycling, re-usage, renewables and sustainable energy. (TF/Environment Committee)
Update October 2016 PV panels, ongoing. Also water recycling. Waster, e.g. paper, plastic, glass and metal: ongoing enquiries of Devon contract waste.
Objective 6.2 Map natural environmental assets (hedgerows, trees etc.) and develop plan to protect and enhance. (TF/EC)
Update October 2016 Long term project. Chudleigh biodiversity survey of 2009-10 noted. More work is planned with paper and electronic archiving in the public domain.
Objective 6.3 Develop a plan to manage the waterways, ponds etc. to reduce runoff and flooding. (TF/EC)
Update October 2016 Cooperation with developers e.g. Taylor Wimpey in place, but other measures investigated.
Objective 6.4 Negotiate an enhanced bus service (TF/EC)
Update October 2016 Ongoing
Objective 6.5 Develop Chudleigh as a bat centre and explore potential for green burial site. (TF/EC)
Update October 2016 Host centre for bat recorder Management of verges and parkland for insect-friendly habitats. Planting at bat field

Plan for flowery, fragrant arbour for enjoyment of people, moths and bats at the corner of Rock Road.

Green burial

Proposal for top east corner of cemetery to be planted as flower meadow and native low (4foot) hedge for potential green burial site.

Aim 7. Develop and invest in the Town Hall team in order to develop competences and approach to meet the forthcoming challenges.

Objective 7.1 Set a budget for staff development and training. (CL/JC)
Update October 2016 Budget set for £500.
Objective 7.2 Implement an annual appraisal system linked to the Chudleigh TC Plan, which identifies development and training activities (CL with TH team/RK and MA).
Update October 2016 Appraisal system in place. Objectives linked to plan and development activities identified.

Aim 8-Develop more systematic, robust and streamlined processes for council business, leading to swifter decision making and actions.

Objective 8.1 Undertake a review of business processes and develop action plan for modification and improvement, by 1.12.16 (MM/TH team)
Update October 2016 Improvement work in progress on SAGE processes. Ongoing.
Objective 8.2 Identify where technology can enhance processes and implement changes by 1.4.17 (MM/TH team)
Update October 2016 Meeting in November to take this forward.
Objective 8.3 Identify any legal responsibilities that need further briefing and training by 1.12.16 (MM/TH team)
Update October 2016 Consideration by council of independent HR advice, to accompany the H&S advice from WPS.
Objective 8.4 Identify key business risks and mitigating action with reviews by 1.4.17 (CL)
Update October 2016 Risk register being drafted in time for THF scrutiny and consideration at January awayday.
Objective 8.5 Provide communication channels, as a point of contact for the public through website, telephones, social media in addition to drop in facility by 1.4.17 (MM/THteam)
Update October 2016 FaceBook has been improved and is being monitored. Further work in progress.

Review and feedback

This Plan will be subject to annual review each January, which will include consultation and feedback with key stakeholder groups and residents.

A set of longer term aims and objectives will be identified throughout the year.

Appendix A: CTC Responsibilities

Planning, highways, transport and traffic, community safety, housing, street lighting, allotments, cemeteries, playing fields, community centres, litter, war memorials, seats and shelters, rights of way – these are some the issues that concern parish government. Central Government is encouraging local councils to deliver more services and play a greater part in their communities.

Statutory Duties

The law gives local councils choice in activities to undertake; but surprisingly there are very few duties, or activities that they must carry out in delivering services to local people. Exceptions are that a council must:

  • comply with obligations under the Freedom of Information Act 2000, the Data Protection Act 1998 and the Equality Act 2010
  • comply with employment law
  • consider the impact of their decisions on reducing crime and disorder in their area
  • have regard to the protection of biodiversity in carrying out their functions
  • consider the provision of allotments if there is a demand for them from local residents and it is reasonable to do so
  • decide whether to adopt a churchyard when it is closed, if asked to do so by the Parochial Church Council